August 2008 Newsletter, vol. 16

Welcome to the August issue of the OTW Newsletter! We’re constantly on the lookout for ways to keep fandom up-to-date and informed about what’s going on behind the scenes here at OTW, so twice a month, Community Relations compiles updates about what the various committees are working on and we share them here.

All issues of the newsletter will be tagged accordingly, so you can follow our progress chronologically.

Academic Journal Update from Mafalda Stasi

The Academic Journal has been preparing documentation for copyedit and layout. The copyediting team members have received editing assignments. The journal is on track for its first issue in September 2008.

The editorial teams are thinking about content for No. 2, which will come out in March 2009.

Accessibility, Design, and Technology Update from Black Samvara

AD&T are working on Browse fanworks (what’s new/interesting/popular) and Subscriptions (tell me when so-and-so updates their WIP/posts a new story/updates a series/etc.). We’ve been working with our beautiful front end coding team to make the archive user friendly and I’ve been posting random Aussie bush poems to the Test Archive and then searching for them because watching the search results popping up fills me with glee.

Board Update From KellyAnn Bessa

Having survived VividCon, we’ve been discussing elections, internal reference materials, and the Org’s schedule for next year.

Community Relations Update from Beth H

Courtesy of the HP con Terminus, 4/6 of ComRel was able to get together on our usual meeting night and pretend to be discussing committee business. No formal OTW presentation was made at the con, but Femme and I did find occasion to whisper “…I hear you’re in the market for a multi-fandom archive” to numerous friends and acquaintances.

In other news, Henry Jenkins latest blog entry (“How Fan Fiction Can Teach Us a New Way to Read Moby-Dick (Part Two)”) discusses the OTW in the “‘Transformative Work’ of Fan Culture” section

Content Policy Update from Ainsley

The Content Policy committee has been preparing the draft of the Archive’s additional policies, which will soon be ready for public comment. Additionally, we’ve continued with the edits on the Archive’s ToS based on that set of public comments.

Development and Membership Update from Ignaz

We recently welcomed a new researcher, Kahtya, to our team, and now we’re moving forward with plans for our next donation/membership drive, in conjunction with producing some limited-edition OTW merchandise. We continue to meet weekly to work on these and other projects. You can still join or donate to the OTW at any time!

Elections Update from Ellen Fremedon

No update at this time.

Financial Update from sandersyager

In the wake of this summer’s Shark Week, FinCom has been swimming along, slowly but surely navigating the waters of filing OTW’s first 990, hunting for a volunteer accountant, and making plans toward an interim report on expenses and income so far in 2008. Cookies have been shared, cons have been visited, jobs and real life have threatened to hook each of our faithful financial sharks, but we’re back together and ready to sink our teeth into the task of preparing the 2009 budget and coming up with more aquatic puns for the newsletter.

Legal Update from Killalla

The Legal Committee continues to support other committees with diverse matters, from drafting confidentiality statements to advice on potential legal issues. We also aim to respond promptly to queries from members of the public as they arise, and we are working to make relevant material available on the website.

Open Doors

No update at this time.

Public Relations Update from LauraJV

The Public Relations committee is working on updating our communications strategy for the rest of 2008 (and beyond). (*See note at the end of this LJ entry about small revision. )

Systems Update from Jade Lennox

This is going to be the last systems committee update from Jade Lennox because systems is having a personnel change: I will be stepping down as chair, and will be replaced bylongtime committee member Sidra, although I will be sticking around as a committee member for the foreseeable future. In the meantime, systems has been at the beck and call of the website and wiki teams, updating stylesheets, MediaWiki, and Drupal modules as needed.

Translations Update from Lian

Our fabulous translation teams are excited about finishing up the website translation a project we’ve been diligently working on for a long time now (and we <3 them madly for their dedication!) . Once the website is up and shiny, we will apply ourselves to assisting other committees in making our projects accessible to an international audience. Volunteers and Recruiting Update from KellyAnn Bessa

We currently have an open job search for the Webmasters committee. They are looking for a PHP guru.

Webmasters Update from zvi

The Webmasters have chosen zvi as our new committee chair. Our previous chair, (Elke), stepped down in early August for personal reasons.

Work on Website 2.0 proceeds apace. We are polishing the look and feel of the site and working with the Translation team to make it truly multilingual.

We are searching for a volunteer PHP coder to work with us on an as-needed basis. Please see the job posting for details.

Wiki Update from Hope

The Wiki Committee are working busily with our beta volunteers to test run policy, hone interface and work on initial population in preparation for Fanlore’s soft launch.

What details would you like to know? Please give ComRel a helping hand and let us know! Email us at comrel @ transformativeworks.org.

-Femme, Beth H, Ciderpress, Madelyn, Mira, shrift
Community Relations Committee

July 2008 Newsletter, vol. 15

Welcome to the third July issue of the OTW Newsletter! We’re constantly on the lookout for ways to keep fandom up-to-date and informed about what’s going on behind the scenes here at OTW, so twice a month (three times this month), Community Relations compiles updates about what the various committees are working on and we share them here.

All issues of the newsletter will be tagged accordingly, so you can follow our progress chronologically.

Committee Updates!

Academic Journal Update from Mafalda Stasi

The academic journal is preparing to copyedit and lay out the first issue. In addition, paperwork has been initiated for a Digital Object Identifier (DOI, http://www.doi.org/), which will help the journal’s article links to persist.

Accessibility, Design, and Technology Update from Black Samvara

AD&T have got basic search working and orphaning up. We’ve been refining our existing features and working on making our code and tests more efficient. The testers have been giving us a lot of great feedback, and we’re looking forward to putting our new html/css coders to work.

Board Update From KellyAnn Bessa

The Board puzzled through spam protection options, and approved flyers for distribution at cons.

Community Relations Update from Beth H

Community Relations has been fielding questions from the fan community and working diligently on our ongoing “Spotlight on…” series (next committee under the spotlight…us!). Two of our number (i.e., Femme and I) will be heading to Chicago next week to attend the HP con Terminus; if you’re going to be there too, come over and say hello!

Content Policy Update from ainsley

Since the last newsletter, we’ve posted the Archive’s draft Terms of Service, received much wonderful and useful feedback, took a deep breath, and started revising the drafts (again!) to incorporate that input. Many thanks to everyone who left us comments on the draft!

Development and Membership Update from Ignaz

We’ve brought on a Swag Researcher to help us … um, research swag. (Obvious cat is obvious.) We’re planning a big donations drive in the (northern hemisphere) fall, so we’re gearing up for that by working with other committees and poking at our payment processor. As always, you can donate or become an OTW member at any time–just visit the site for details.

Elections Update from Ellen Fremedon

After a nice, relaxing summer vacation, the Elections committee is back, and ready to start putting together our first board election! We’re currently getting final commentary from other committees on our FAQ and timeline– start looking for official announcements next month.

Financial Update from Susan Gibel and Celli

The OTW has successfully filed its first 990 return!

Legal Update from Killalla

The Legal Committee has recently responded to a number of queries from members of the public, on varied matters relating to their rights and obligations. We continue to assist with drafting issues, providing clarification and support to other committees, as well as advice on potential related legal issues.

Open Doors

No update at this time.

Public Relations Update from LauraJV

PR’s committee chair, Iphi Genia, has stepped down for personal reasons. For the time being, Cathy Cupitt will be functioning as the PR chair. On deck for PR: revamping our communications plans and developing the media contacts list.

Systems Update from Jade Lennox

Systems is busy coming up with exciting new ways to describe for the newsletter all the operational tasks we do every week. So far we’ve come up with: We’re Wikitastic! Drupalicious! Now part of your completely secure breakfast!.

Translations Update from morganlefae

We’re finishing up the translations for the website vocabulary! We’re really looking forward to seeing the results!

Volunteers and Recruiting Update from KellyAnn Bessa

Volunteers continues to help the Org with its staffing needs.

Webmasters Update from Zvi

The Webmasters Committee is still hard at work converting the OTW website into Drupal. OTW staff members have received accounts on the test site and are learning how to create and edit content for their committees.

Wiki Update from Hope

The wiki is preparing our software & policies for the first round of closed beta-testing.

What details would you like to know? Please give ComRel a helping hand and let us know! Email us at comrel @ transformativeworks.org.

-Femme, Beth H, Ciderpress, Madelyn, Mira, shrift
Community Relations Committee