AD&T Weekly Meeting – 31 October 2009

Welcome to our weekly update from the chair of ADT. All the news that’s fit to print about the progress of the Archive of Our Own is below the cut. This post may also be found on the Archive of Our Own, which is commentable by anyone with or without an AO3 account. Comments are disabled elsewhere as we’re noticing people ask similar questions and would like everyone to be able to share the discussion.

Sunday 7am! I chaired AND wrote up the minutes this week *is grown up* I’m kinda seeing the next two weeks as the calm before the storm. We want to get everything as polished as possible, create as little new work as we can and concentrate on making sure we’re ready for Open Beta. We’ve put time into building up the Support team, getting in as many critical fixes as possible, building the Invitations code, making the FAQ more comprehensible, making the News Posts so we can communicate and I’m feeling weirdly erm… not flat, but not in an energy spike right at this moment – it’s probably because I don’t have anything specific to stress about… yet *grins*

  • Deploy schedule: Deploy to Beta still on for 8th November (Release 0.7.1) – it was going to just be the invitations code originally but we’ve snuck in a bunch of fixes too.
    • Fixes: link in TOS, lots of IE7 stuff including nested bulleted list styling for meeeeee (yay [info - personal] cesy!), some Importer fixes, increase of character limit on Notes field, autocomplete on tags, html link in emails from admin comments and MORE.
    • Invitations: Works! My first invite queue invite emails turned up – it’s down to 25 on Test (we’ve used up all our secondary, tertiary and err quaternary? email addresses faking up an invite queue) – which is exciting!
  • Open Beta: Mid November.
  • Stuff coming up:
    • Allowed html: we’re cleaning up the help on this to make sure they are all consistent (works, notes, summary, comments etc.)
    • Permalinks: we’ve a very reasonable request for them on works and we think it’s a good idea.
    • JS Coder: We need a person with JavaScript skills. We need you for IE7 optimising and in general. We can offer a community of passionate coders, the fannish level of engagement of your choice and an opportunity to lose valuable sleeping hours in good company – what’s not to love!

OTW-All-Org Meeting

Monday 7am! I was kindly allowed to steal the first slot so I could report for AD&T then drift in and out as I made breakfast and dressed for work. I want some sort of permanent internet connection implanted so badly.

The Board has welcomed two new members, had an election, a fundraising drive and a baby. Hah, no-one multitasks like these women. Web are cross-training and documenting (activities dear to my heart), VolCom are doing admin and preparing for 2010 and looking for people, Translations are looking into international outreach *loves*, Systems are SO BUSY! Open Doors gave out 41 Archive invites and screencapped ~60 websites as part of finding new homes for Geocities users and archivists. *moment of silence for the animated gifs* Legal is waiting on a ruling on our DMCA proposal and Journal is ‘chugging along, getting ready for No. 4‘ which in no way describes their awesome. Finance is handing over from Susan to our incoming Treasurer Sheila (who says ‘we’re just cruising along, being…you know…financial. \$/‘). Elections didn’t get to run an election but we have two, count em TWO new Board members as does Docs… well, two new members. Docs doesn’t have a private Board that I’m aware of although they are a stealthy, ninja committee who are everywhere so who knows?. DevMem are justifiably proud of the results of the fundraising drive and are busy planning for the future *loves* I kind of need a lolcat to appropriately celebrate them. Comm is continuing to spreads words – mine as well, it’s ever so slightly intimidating :p

  • People wanted: *puts on OTW Committee Chair hat* the OTW needs people, particularly the Volunteers Committee (VolCom) and the Wikimittee; Translations and Finance would also love to welcome new volunteers. Some of our people have been serving on committees for two years now, we have knowledge and skills we’d love to share – and we need ongoing support to keep the committees rolling. If you’ve got skills, or passion (because we can teach the skills!) we’d love to hear from you.

If there are things you want to do/say – feel free to share either in comments, or by volunteering, or by messaging or whatever medium you’re comfortable with. You are invited to this party 🙂

Signal boost – learn computer science!

One of our senior coders, the lovely Elz, recently decided that she’d like to fill a few gaps in her knowledge of programming by working through MIT’s OpenCourseWare series Introduction to Computer Science and Programming. In the true spirit of fannish community learning, she’s set up a Dreamwidth community, intro-to-cs, so that anyone else who is interested can join in and support one another. If you’ve always wanted to learn computer programming, now is your chance – the course doesn’t require any previous experience.

You can also fill that burning desire to learn coding by volunteering for OTW coders – all abilities and levels of experience very much welcome!

October, 2009 Newsletter (Vol. 33)

Welcome to our October, 2009 newsletter. Get news from all your favorite committees about all your favorite OTW projects…right beneath the cut!


Abuse has been hard at work getting ready for Open Beta. Committee members are finishing up boilerplate responses and walking through sample cases. We’re also coordinating with the website Testing Procedure folks to make sure that Abuse aspects of the website are up and running optimally.


AD&T have moved the Archive to our lovely new servers and dropped a lot of new code in as well. Go look at the new improved Bookmarks and start thinking about what fields you’d like to see in cut-down views! Read our FAQ! Marvel at our News Posts!

We’re also planning for Open Beta, this is currently scheduled for mid November and is dependent on the code changes we need being ready in time 🙂

We want to run a competition to design the perfect AO3 logo and are looking for volunteers willing to coordinate it.


The Board has been busy keeping track of general org-wide goings-on.


Communications is currently offering its support to the new Support team as we plan for the coming of Open Beta. Board Member Rachel Barenblat, ADT member Zooey Glass, Legal Comm member Casey Fiesler, and DevMem-ber Monica will also be offering Comm some backup assistance for the rest of this term: thank you, guys!

Content Policy:

No update at this time.


Development had a pretty busy month which included running our October donations drive. Thanks to all of you, it was our most successful drive yet: we raised a total of US$15,573, which will go into our coffers to support colocation and bandwidth costs, organizational expenses (including the occasional unpredictable ones), and the projects we hope to dive into in Year Three. Thanks to everyone for your generous support — it means the world to us!


Documentation added two new members this month – welcome JJ and groovekittie! We continue to move about behind the scenes, organizing everything in our path to help keep things running smoothly. The next couple of months will be busy ones for us as we prepare for the end of the current term and get things shipshape for next year.


The Elections committee is proud to have announced that Elizabeth Yalkut and Allison Morris will be joining the OTW board in the next term. Although we didn’t get to hold a competitive election this year, we are delighted to have attracted two such marvelous new Board members. Welcome, Elizabeth and Allison!

Finance Update:

No update at this time.


The academic journal has upgraded its software and moved to a new server. The move was a bumpy one, with a 2-week-long outage, but the shiny new results will make up for the inconvenience. TWC is on track for No. 4, a guest-edited issue about Supernatural. This issue is no longer accepting unsolicited content because we’re so close to print. No. 5, a general issue, is on track as well.


The Legal Committee continues it role of supporting other OTW Committees as needed. Over recent weeks, we have advised Communications, assisted DevMem and Translation on phrasing, and reviewed more licenses for ADT. In addition, we continue to respond to numerous and varied queries from the public as they arise, and have this past month responded to a journalist seeking comment on Fairey v. AP, and to fan-centered organization on the 501c3 process, as well as providing advice to individual fans on fandom-corporate partnerships, and suggesting options for dealing with spam farmers.

Open Doors:

The Open Doors committee is continuing to work with Fanlore on the Geocities Rescue project. Archivists, if you can, back up as much as you can to your own HD and we’ll keep working with you to help these fan works find a stable, longterm online home with OTW.


No update at this time.


No update at this time.

Vidding History:

No report at this time.


The Volunteers committee is keeping busy preparing for the end of this term and the beginning of the new one in January. Many committees are looking for volunteers or staffers. Do you have some bold new ideas? Want to contribute and learn new skills? Check out our Willing to Serve post and contact us. Volunteers & Recruiting is looking for people, too! Do you have a bit of a micro-manager in you? We want you! * bribes with cookies *


Congratulations to our own Allison Morris, who will be joining the OTW Board next term! We’re all excited for her. <3 Besides celebrating the news, we've been working hard behind the scenes with Development & Membership to support the recent donation drive. Next up, we'll be working with Open Doors to move their Special Collections index, currently a standalone HTML site, into the Drupal content management system we use for the rest of


No update at this time.